When it comes down to planning out the perfect bash or the next corporate event, or maybe even the next charity event, one question often comes up – do you need an event host? If you have ever had the privilege and duty of planning out large gatherings, you know how important this question is.
On the one hand, you want to make sure you are using your budget as wisely as possible to get the most return on your investments. On the other hand, you want to make sure that you aren’t being too stingy and putting yourself in an unnecessary corner because you didn’t invest in a valuable resource. One of the most important things to keep in mind when it comes to working out your budget for an event is that you are incapable of doing everything on your own.
Yes, you are the person pulling the strings, hiring the talent, booking the venue, and making sure that all the ‘t’s are crossed and ‘i’s are dotted, but you also want to make sure you aren’t miserable. So what comes into the column of necessary expenses and what stays out of the budget because you can either do without or do a good job on your own?
For many people, the event host position is one of the first to come under examination when it comes to making these budgetary decisions. Do you need an event host? What value do they bring to your event and are they worth the cost?
All of those questions are important to sift through and understand as you plan out your events this coming year. If you have been wondering how much an event host costs and what you should look for when pricing out an event host, here is everything you need to know.
What Does an Event Host Do?
One of the best ways to decide if an event host is worth their fee, is to understand what an event host does and then see if that is worth the investment. The best way of thinking of an event host is as being one of the most valuable players on your team. Ultimately, you want your event to be successful, if you are planning one out then you probably know what you want that success to look like.
An event host is a person who comes alongside you in that vision, understands it, and then plays an important and vital role in making that success a reality. They do this by handling all of the attendee engagement responsibilities represented in your event. This includes being a master of ceremonies and knowing the itinerary of the event and moving people through it. It also involves creating the kind of atmosphere and energy you think is important for your event to have.
Capacity plays a huge role in deciding whether an event host is worth the cost or not. Having someone who is talented and skilled at engaging the attendees can make a huge impact on your event. If you don’t think you can have the capacity to do this, or maybe you have absolutely no desire to do so, then hiring a professional event host is a worthwhile consideration.
How Much Should You Be Spending on an Event Host?
A general rule of thumb when it comes to how much you should be paying for an event host is roughly 15-20% of your event cost. This can change from host to host, and some hosts may not take a percentage of the total cost of the event but instead have a flat rate, or even an hourly rate.
One of the most important things to look for in an event host when you are on the market is experience and reviews. Yes, hosting an event successfully takes a lot of charisma, and the person needs to be likable, but it also requires a heavy amount of time and discipline. The skill sets required to be a successful event host come from the talent that has been honed over time through research and practice.
If you are thinking about investing in having an event host, this should be a person who is able to research the demographic you are trying to reach, and have a variety of tools to make your unique event successful.
Some event hosts may also be able to offer packages, like providing sound equipment and being able to DJ an event. Others may not have the resources and rely on you to have the necessary equipment. Usually, this can be factored into the contract that you make with an event host, depending on the situation.
Conclusion: Pay For Quality
The most important factor when it comes to looking at the cost of an event host is their quality. Finding a host that is highly rated and has an impressive amount of experience could represent the kind of quality that will give you a big return on your investment.